Program Assistant (Temporary), International Visitor Leadership Program

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About FHI 360

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Program Assistant


We are seeking a Program Assistant to support the International Visitor Leadership Program (IVLP), and other exchanges. Launched in 1940 by the U.S. Department of State, IVLP seeks to build mutual understanding between the United States and other nations through carefully designed professional visits to the United States for emerging foreign leaders in government, politics, the media, education, the arts, business and other key fields. Our IVLP team develops programs for approximately 500 IVLP visitors from around the world each year. The Global Connections department designs and implements academic, professional, cultural, and youth exchange programs for students and emerging leaders around the world.    


This person will provide administrative support to program officers working on International Visitor Leadership projects and other exchange programs.


This position is Temporary – to begin immediately and continue through the end of December. There is a possibility an offer will be made to extend the term and/or become a full-time position.


Job Summary / Responsibilities

  • Make logistical arrangements for groups of international visitors to the United States, including travel, hotels, ground transportation, catering, and coordination with local sponsors
  • Process and track project expenditures; produce financial documents; Assist in the monitoring of project budgets
  • Produce project materials, including but not limited to arrival packets, name badges and administrative documents
  • Maintain project files and database and provide general project support
  • Brief interpreters and international participants on administrative procedures and logistical arrangements pertaining to projects
  • Perform other duties, as assigned



  • Associate’s Degree or its International Equivalent - Knowledge/Information Services, Communications, Education, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
  • Typically requires 0-2 years of programs and administrative support experience.
  • Strong organizational skills and ability to manage multiple administrative tasks with a high degree of accuracy; ability to work independently and as a team member, take initiative, meet deadlines, and be flexible
  • Strong computer skills including use of databases and proficiency in Microsoft Office and Excel 
  • Strong oral and written communication skills 
  • Demonstrated strong interpersonal and cross-cultural communication skills 
  • Demonstrated interest in international exchanges
  • Articulate, professional and able to communicate in a clear, positive manner with clients and staff. 
  • Must be able to read, write and speak fluent English; fluent in host country language as appropriate. 
  • Prior experience in a non- governmental organization (NGO) preferred.


This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360's Career Center for a list of all open positions.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.


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